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Process & Requirements: Live Activity

Important Information & Deadlines

A live activity is an activity that occurs at a specific time. Participation may be in person or remotely as is the case of teleconferences or live internet webinars. Live activities may be offered through a variety of delivery mechanisms, examples include national, regional or local conferences, workshops, seminars, simulation workshops, and live internet webinars.

Live Activity Accreditation Overview

60 Days prior to activity start date
  • Complete the Educational Planning Process prior to submitting the application, strong>use the CME Planning Tool (PDF) to guide you through this process.
  • CME activity application due
  • Disclosures are due from course directors, planners, committee members and faculty/speakers along with the accreditation application
1 week prior to printing/distribution
  • Marketing materials
  • Syllabus/Handouts
1 week prior to start of activity
  • Letters of agreement for commercial support must be signed and fully executed
4 weeks after conclusion of activity
  • Evaluation summaries and other outcomes data
  • Final participant list
  • Final copy of all marketing materials
  • Final copy of syllabus/hand-out materials including educational content (electronic copy if available)
  • List of commercial supporters including amount and nature of support (fully executed copies of LOAs should be with CME office prior to start of activity)
12 weeks after conclusion of activity
  • Financial reconciliation due

Educational Planning Process & Accreditation Application

CME activities sponsored by the UC San Diego School of Medicine are meant to foster the continuing professional development of physicians and other health care professionals. CME activities must address educational needs defined by at least one professional practice gap (the difference between current practice and optimal practice) with the intent of changing physician competence, performance and/or patient outcomes (as opposed to merely increasing knowledge). Effective design of a CME activity requires understanding of the professional practice gaps which need to be addressed, specific measurable learning objectives to bridge the gaps and meaningful evaluation to demonstrate the resulting practice improvements.

The planning cycle for all CME activities always begins with the educational planning process.

The majority of the accreditation application is focused on the educational planning process findings. We encourage you to use the CME Educational Planning Tool (PDF) as a guide to perform the gap analysis/needs assessment and subsequent layers of program planning. It will allow you to walk through the steps involved and adequately prepare for the application submission process.

Accreditation Application

A CME activity application is the mechanism used to apply for CME credit and is required for all activities. UC San Diego CME utilizes a web-based system for the management of accreditation applications and associated data, CloudCME. The platform enables a streamlined process for application submission, committee review, reporting, and follow-up data submission. CloudCME allows for completion and updating of disclosure information online at any time.

Refer to this step by step guide on how to complete an application: How to Complete Accreditation Application (PDF)

The application is due 60 days prior to the start of the activity. We no longer accept applications later than this timeframe.

  • Note that you will need the email addresses of any persons you plan to include as planners or faculty in the application. Please use emails only for all UC San Diego faculty/staff.
  • The application can be edited as needed until all required information is entered.
  • Review times vary, depending on how complete your application is and whether financial relationships from all persons have been submitted. You will be contacted via email with the status and/or approval of your application.

CloudCME Online Application:

CloudCME Application