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School of Medicine School of Medicine
  1. School of Medicine
  2. Research
  3. Pivot Grants
  4. Post-Award Guidance

Pivot Grant Use – Post-Award Scenarios and Guidance

Award Terms and Conditions

Use of Funds

Pivot Grant funds must be used in accordance with the approved budget and within the allowable categories outlined in the program guidelines.

Funding Transfer

Anne Peterson (ampeterson@health.ucsd.edu, School of Medicine Dean’s Office Finance) will coordinate with the awardee and their Department Business Officer to establish the appropriate chartstring and transfer the funds.

Funding Eligibility

Pivot Grant funds are available only if:
  1. There is no other bridge funding available, and
  2. There is no active Notice of Award (NOA) for the project.

NOA Reinstatement or Continuation

If an award termination is rescinded, a withdrawal is reversed, or a continuation or delayed NOA is issued:
  1. Pivot Grant funds will be placed into escrow for 90 days.
  2. During that time, retroactive expense transfers should be made to reimburse the Pivot Grant account.
  3. If a new termination or stop work order is received within that 90-day window, spending on the Pivot account may resume immediately.
  4. If no further action occurs after 90 days, any remaining balance will be reallocated to support other investigators.

Spending Deadline

All Pivot Grant funds must be fully spent within 12 months from the date of fund release. Any unspent funds after this period will be reallocated to support other eligible applicants.

 

Post-Award Scenarios

If your grant is reinstated, a termination or withdrawal is rescinded, or a delayed NOA is issued:

To transition Pivot Grant funds into escrow:

  1. You must have the new NOA in hand, with original project dates.
  2. Campus must have processed the NOA and created a chartstring ready to accept charges.
  3. If both of the above are met, your Pivot Grant funds will be moved into 90-day escrow as a buffer against future funding disruption.

If the above conditions are not yet met:

  • You should continue using your Pivot Grant funds until your new NOA is active and campus clears you to charge to the new chartstring.
  • Once the NOA is processed and spending is permitted, please retroactively transfer eligible expenses off of the Pivot Grant and onto your reinstated award.
  • The returned Pivot Grant funds will be held in escrow for 90 days.
    – If a new termination or disruption occurs within that period, you may resume spending from the escrowed funds.
     – If no further action occurs within 90 days, any remaining balance will be reallocated to other eligible investigators.

Note:
The Pivot Grant program is highly competitive, with significantly more meritorious applications than available funding. To ensure equitable distribution, please notify us as soon as you receive clearance to spend on a reinstated award so that we may release escrowed funds to others in need.