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Meeting Planning & Management

Considering the complexity of planning a medical meeting, where do you begin? We are here to help. From the initial planning to the final adjournment, our experienced meeting planners will do everything necessary to build a successful meeting. Whether your event is local, national or worldwide, intimate or sizable, didactic or hands-on, we know what it takes to execute a professional and successful meeting.

Services We Offer

A sample of services that we offer:

  • Assist with the educational planning process
  • Coordinate design and promotional services
  • Meeting site selection and negotiation with hotels and meeting spaces
  • Help with the accreditation process
  • Budgeting, review and payment of bills
  • Provide any reconciliation/reporting required
  • Coordination with course director, moderators, and speakers to collect presentation materials, preparation of syllabus/handouts required for accreditation
  • Identify and interface with exhibitors
  • Coordinate registration services
  • Develop & execute marketing plan (emails, social media posts, internal calendar listings & newsletters)
  • Manage all logistical arrangements with speakers including travel, honoraria, audiovisual aids and syllabus materials
  • Provide on-site staffing to monitor registration, exhibits, room set-ups, audiovisual aids and catered functions
  • Organize themed receptions and speaker’s dinners including catering, travel, entertainment, custom materials, etc.
  • Provide expertise in the development and creation of educational evaluation (including pre- & post-tests) in Cloud CME
  • Develop strategies for solicitation of educational grants from pharmaceutical/medical supply companies

Virtual Event Management

Let our event management team help you turn your virtual event into a success. From registration, streaming live sessions, facilitating virtual breakouts, test-runs with speakers and moderators, recording of sessions, and reporting, our team has you covered. Save time and energy and let us help you plan, promote, and execute your virtual events.

Contact Us

How can we help you? Contact us:

Maureen Helinski Clarke 
(858) 534-1302