Resources

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Budgetary

Indirect Cost Worksheets

Use the following IDC cost worksheet forms for budgets that begin on or after July 1, 2018 (FY 2019):

Use the following IDC cost worksheet forms for budgets that begin on or before June 30, 2018 (FY 2018):

PHS Face Pages & Walk Thrus

PHS 398 Pre-Populated Face Page (Updated 1/2018)

PHS 2590 Pre-Populated Face Page

Just-In-Time

Human Subjects Training Certification Letter

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Boilerplates

Indirect Costs Budget Justification

BUDGET JUSTIFICATION, OPTION 1:

UC San Diego has completed negotiations with the Department of Health and Human Services (DHHS) resulting in multi-year increases to the on-campus research MTDC indirect cost rate. The final approval date is pending, but we have been given permission by DHHS to start using our new rates. Our new rates are effective July 1 of each fiscal year and are as follows: FY 2018 is 56.00%; FY 2019 is 57.00%; FY 2020 is 57.50%; FY 2021 is 57.50%; and FY 2022, until amended, is 58.00%.

Contact Janet Turner at DHHS Cost Allocation Services, Western Field Office, 415-437-7859 or CAS-SF@psc.hhs.gov, with questions about UC San Diego's F&A rate.

BUDGET JUSTIFICATION, OPTION 2:

UC San Diego's indirect costs are calculated based on Modified Total Direct Costs (MTDC) as defined in 2 CFR Part 200.68 using Facilities and Administration (F&A) rates approved by the U.S. Department of Health and Human Services (DHHS). MTDC is comprised of total direct costs less capital equipment, alterations and renovations, patient care costs, off-campus rent, tuition and fee remission, scholarships and fellowships, participant support costs, costs associated with cloud/shared computing services, and that portion of subcontract costs in excess of $25,000. Additionally, the total amount of subawards to other UC campuses are excluded. Proration is based on the number of days at the applicable rate.

This project will be located on-campus. UC San Diego's F&A rate agreement is pending final approval by DHHS, but we have been given permission by DHHS to start using our new rates. These new escalating rates are as follows:

July 1, 2017, to June 30, 2018: 56.0%
July 1, 2018, to June 30, 2019: 57.0%
July 1, 2019, to June 30, 2020: 57.5%
July 1, 2020, to June 30, 2021: 57.5%
July 1, 2021, until amended: 58.0%

Contact Janet Turner at DHHS Cost Allocation Services, Western Field Office, 415-437-7859 or CAS-SF@psc.hhs.gov, with questions about UC San Diego's F&A rate.

NIH Salary Cap Statement

1) The PI or Dr. [insert name]'s current institutional base salary exceeds the NIH salary cap.

2) The PI or Dr. [insert name]'s current salary rate exceeds the NIH salary cap and the actual salary budgeted is based on the NIH salary cap in effect at the time this proposal was submitted. If the NIH salary cap increases prior to award, we request the NIH award Dr. [insert name]'s salary at the new salary cap rate.

When the department escalates the salary cap for future years:

3) A 3% increase in salary is requested in future years but it is understood that it is contingent upon future NIH salary cap rates.

Resource Sharing Plan

Plan for Intellectual Property and Sharing of Research Resources

Intellectual property and data generated under this project will be administered in accordance with both University and NIH policies, including the NIH Data Sharing Policy and Implementation Guidance of March 5, 2003.

Ownership of sole or joint inventions developed under the project will be owned by the institution(s) employing the inventor(s). Inventors shall be determined by U.S. Patent law, Title 35 SC. University and Participating investigators/institutions will disclose any inventions developed under the project and such inventions will be reported and managed as provided by NIH policies. Sole inventions will be administered by the institution employing the inventor. Joint inventions shall be administered based on mutual consultation between the parties. Similar procedures will be followed for copyrights.

Materials generated under the project will be disseminated in accordance with University/Participating institutional and NIH policies. Depending on such policies, materials may be transferred to others under the terms of a material transfer agreement.

Access to databases and associated software tools generated under the project will be available for educational, research and non-profit purposes. Such access will be provided using web-based applications, as appropriate.

Publication of data shall occur during the project, if appropriate, or at the end of the project, consistent with normal scientific practices. Research data which documents, supports and validates research findings will be made available after the main findings from the final research data set have been accepted for publication. Such research data will be redacted to prevent the disclosure of personal identifiers.

PI/Department to complete next section

Describe the following for the specific project:

Expected schedule for data sharing if different from above.
Format of the final data set
How will data be shared (sent electronically, etc.)

UCSD Resource Sharing Plan

Animal Facilities

The University of California, San Diego is fully accredited by the Association for Assessment and Accreditation of Laboratory Animal Care, International (AAALAC), and holds an approved NIH Assurance and USDA License.

There are currently approximately 204,000 square feet of animal facilities at 32 locations. Support includes quarantine rooms, sterile operating rooms, post surgical recovery rooms, radiology and diagnostic laboratory services.

There is a farm facility that provides indoor and outdoor housing for farm animals and other species. Veterinary care is provided on a 24 hour basis, including weekends and holidays, by a staff comprised of veterinarians and animal health technicians. Research support services include training classes, seminars and wet labs offered throughout the year.

UCSD Vertebrate Animal Facilities

NGN Costs

BUDGET LINE ITEM: NGN Charge (Next Generation Network) $$$$

BUDGET JUSTIFICATION:
UC San Diego Information and Technology Services (ITS) charges a flat per month fee for services to provide state-of-the-art technology infrastructure and services to the campus community. These charges are directly attributable and proportionally applied for the individual(s) included in the proposed budget on the project. These costs are not included in the campus' Facilities & Administration (F&A) rate as an indirect cost. UC San Diego auditors have determined that it is both equitable and consistent with the OMB Circular 2 CFR 200 provisions on cost allocability that the costs be assigned to FTE on grant and contract funds. Accordingly, an allocable portion of these NGN costs are included in this budget as direct project costs.

HS-TSC (Health Sciences Technology Services Charge)

BUDGET LINE ITEM: HS-TSC (Health Sciences Technology Services Charge) $$$$

BUDGET JUSTIFICATION:

UC San Diego Health Information Services costs have been included to reflect costs associated with the increased level of security required for all personnel within UC San Diego Health, which includes UC San Diego School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, and the hospitals and clinics. These charges are directly attributable and proportionally applied for the individual(s) included in the proposed budget on the project.

TO BE USED IN THE DETAILED BUDGET JUSTIFICATION:

UC San Diego Health Information Services (IS) provides mandatory Information Technology Services to all of Health Sciences faculty and investigators, to include costs associated with the increased level of security required for all personnel within UC San Diego Health, which includes UC San Diego School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences and the hospitals and clinics. To mitigate the specific risk profile of this highly connected environment, UC San Diego Health Information Services ensures that all PIs who IS provides services to, whether they directly access patient information or not, operate in a highly secure desktop, application and server environment with dedicated and highly trained support. Charges are based on percent of FTE working on a grant and are charged on a monthly basis.

These costs are not included in the campus' Facilities & Administration (F&A) rate as an indirect cost. UC San Diego auditors have determined that it is both equitable and consistent with the OMB Circular 2 CFR 200 provisions on cost allocability that the costs be assigned to FTE on grant and contract funds. Accordingly, an allocable portion of these Technology Services costs are included in this proposal as direct project costs.

For questions about the Health Sciences Technology Services Charge please contact Erika Wilson.

Cloud/Shared Computing Services

Cloud Computing Services (research storage, managed services and cloud services) from Information Technology Services (ITS) or San Diego Super Computer (SDSC), or through direct contracts with Amazon Web Services or Microsoft Azure via Marketplace, will be exempt from the application of the indirect costs when acquired to support extramurally funded research (effective July 1, 2017).

• Here are the SDSC services that fall under this exemption waiver:

• SDSC Cloud storage

• Commvault

• Project Storage

• Triton Shared Computing Cluster (TSCC)

• For more information: https://blink.ucsd.edu/technology/cloud/about.html