Other Support is ONLY submitted to NIH when requested. Most typically, it is requested during the Just-In- Time (JIT) Information phase. The Other Support document assists NIH in clarifying that each person listed as Key Personnel on Form Page 2 of the grant application is NOT over the allowed 12 person months of effort per year (AKA 100% effort) on all of their combined funded research projects, including the NIH grant to be funded. If a person is over or about to go over the allowed 12 person months, then that person will need to make reductions either on the grant to be funded or other currently funded research grants.
Note: do not provide Other Support documentation for Other Significant Contributors, such as consultants, unless their participation in the project has or will move them to the level of Key Personnel.
“The NIHGPS 2.5.1, states that other support includes all financial resources [domestic and foreign], whether Federal, non-Federal, commercial or institutional, available in direct support of an individual's research endeavors, including, but not limited to, research grants, cooperative agreements, contracts, and/or institutional awards to ensure no scientific, budgetary or commitment overlap.” Training awards, prizes, or gifts do not need to be included.
What if you have a key person with a 9-month Academic Appointment? A 12-month appointment is pretty easy to figure out what the effort is, but what about a 9-month academic appointment? To figure out person months for someone on an academic year faculty appointment: take their 9-month salary appointment and divide it by nine and then multiply that by 12. That will give you their hypothetical 12-calendar month appointment. You then multiply this by their budgeted % of effort in the project and this gives you the proper person months that they are working on any specific grant.
For more information on Other Support as well as which form to use before and after May 25, 2021, please see our page on Other Support here