For applications, progress reports, and/or JIT due on or after January 25, 2022, you are now required to use the new
Other Support Format Page.
This page focuses on the current format and upcoming format for Other Support. In early FY 2022, investigators will be able to utilize SciENcv to help develop their Other Support which will automatically format according to NIH requirements.
In light of events affecting the “integrity of biomedical research” in US research over the past few years, NIH issued NOT-OD-19-114. The intent of this Notice was not to introduce the research extramural community to new NIH policies, but instead to remind us of NIH's long-standing policies on Other Support, Financial Conflict of Interest (FCOI), and Foreign Components in the hopes of improving reporting of ALL research support (both domestic and foreign) while promoting openness and transparency.
On March 12, 2021, NIH released NOT-OD-21-073: Upcoming Changes to the Biographical Sketch and Other Support Format Page for Due Dates on or after May 25, 2021 and on April 28, 2021, NIH released NOT-OD-21-110: Implementation of Changes to the Biographical Sketch and Other Support Format Page. These two notices informed the research community of NIH's upcoming changes to both the Biosketch and Other Support. Use of the new forms was requested for applications, progress reports, JIT, post-submission/award that were due on or after May 25, 2021 and is required for applications, progress reports, JIT, post-submission/award due on or after January 25, 2022. If it is due prior to January 25, 2022, then you will continue to use the current formats, but if you are submitting for the February 5, 2022 deadline, but submitting prior to January 25, 2022, you are required to use the new forms.
On March 30, 2021, HS SPPO held a quarterly Contacts Meeting where we discussed the upcoming changes. A PDF of the PPT is located here
. Since then, NIH released the above clarification notice that this new form is requested to be used for deadlines on or after May 25, 2021 and that it is firmly required for deadlines on or after January 25, 2022. Additionally, on November 10, 2021 and January 12, 2022, HS SPPO presented for Research Compliance Hot Topics and Training Program on the upcoming changes. The PDF of the November session is located here
as well as the recorded video is located here
; and the PDF of the January session is located here
as well as the recorded video is located here
. Note, the first session had 45 minutes of Q&A, while the second session had updated slides.
Reminder: Why Other Support Reviewed?
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NIH scientific program and grants management staff review Other Support information to ensure that:
- All resources, domestic or foreign, directly supporting the individual’s research endeavors have been reported
- Sufficient levels of effort are committed to the project
- There is no scientific, budgetary, or commitment overlap
- Only funds necessary to the approved project are included in the award (example is subawards or multi-project awards)
- Any foreign resources that meet the definition of a foreign component have received appropriate prior approval
NIH has created a wonderful and helpful pages for the Other Support Form Page:
*The new Other Support Form Page will be mandatory to use. No deviations allowed.
- Other Support Form Page
- Other Support Form Pages
- Other Support, Foreign Components, and FCOI FAQs
, states that other support includes all financial resources [domestic and foreign], whether Federal, non-Federal, commercial or institutional, available in direct support of an individual's research endeavors, including, but not limited to, research grants, cooperative agreements, contracts, and/or institutional awards to ensure no scientific, budgetary or commitment overlap.”
HS SPPO has two updated templates you can use to complete your Other Support that falls within NIH's Other Support policy. We have one for the JIT or application stage and we have one for the non-competing continuation (RPPR progress report) stage. For links to these forms, please see above.
For JIT or at the application stage, it is required to submit information on all active and pending support as well as overlap; for the progress report stage, it is required to only submit information on all active support and overlap.
Other Support - JIT & Application Form
Other Support - Progress Report (RPPR) Form
The new Other Support format page uses a
specific form that will be mandatory to use as it provides information on
ALL domestic & foreign active and pending funded & unfunded support for personnel on NIH funded projects as well as it now includes in-kind contributions and/or support.
What happens if a resource or support was not reported to NIH previously?
A resource or support not reported to NIH previously, when would you submit to NIH? Updated Other Support must be sent to the GMS listed in the most recent NOA within 30 days of notifying your Central Office contact.
Note for Subawards or Multi-Project Awards
Indicate the project number, name of PD/PI, and source of support for the overall project. Provide all other information (e.g. total award amount, person months listed in the subaward agreement) for the subproject only.
Note on Foreign Affiliations, Appointments, and/or Support
- Institutions are
required to submit copies of contracts specific to senior/key-personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support.
Personal service contracts for lab staff do not need to be provided.
Translations are required, if they are not in English. Note, this does not include personal service contracts, or employment contracts for fellows supported by foreign entities.
NIH will accept machine-read translations, such as Google Translate. Your Central SPO office will translate this for you.
- These contracts MUST be uploaded at time of JIT, following the Other Support documents.
Expectations for Reporting In-Kind Resources
- In-kind contributions, e.g. office/laboratory space, equipment, supplies, employees, students.
Paid-Direct Graduate Students or Post Docs, performing research activities in the lab is a resource available in support of the PI or other key personnel.
This must be reported as in-kind contribution in Other Support. If relationship is solely mentor/mentee, then this is not a resource.
- If the time commitment or dollar value of the in-kind contribution is not readily ascertainable, the recipient must provide reasonable estimates.
Researchers can list zero effort, but must provide the estimated $ value of the in-kind resource. The effort and $ value cannot be both be zero.
an in-kind contribution, such as technology, chemicals, etc. is intended for use on the project being proposed to NIH in the application, the
information must be included as part of the Facilities and Other Resources or Equipment section of the application and does not need to be replicated on Other Support.
The former Other Support Format Page did not collect structured data or allow recipients to provide detail on in-kind contributions.
After listing all support, summarize for each individual any potential overlap with the active or pending projects and activities, other positions, affiliations (domestic or foreign), and resources and this application in terms of the science, budget, or an individual’s committed effort.
Certification by Key Investigator
The Other Support PDF must be flattened
after it has been digitally electronically signed by the individual the Other Support is for in order to avoid submission errors. Pasted signatures and wet signatures that are scanned are not allowed. You can use DocuSign
or Adobe Acrobat
Provide copies of contracts specific to senior/key-personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support. If they are not in English, recipients must provide translated copies. Per NIH, Google Translate
is an acceptable program to use for translations. Note, the Supporting Documentation should be provided as a PDF following the Other Support form.