What happens if a resource or support was not reported to NIH previously?
A resource or support not reported to NIH previously, when would you submit to NIH? Updated Other Support must be sent to the GMS listed in the most recent NOA within 30 calendar days via your Central SPO contact.
Note for Subawards or Multi-Project Awards
Indicate the project number, name of PD/PI, and source of support for the overall project. Provide all other information (e.g. total award amount, person-months listed in the subaward agreement) for the subproject only.
Note on Foreign Affiliations, Appointments, and/or Support
- Institutions are
required to submit copies of contracts specific to senior/key-personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support.
Personal service contracts for lab staff do not need to be provided.
Translations are required, if they are not in English. Note, this does not include personal service contracts, or employment contracts for fellows supported by foreign entities.
NIH will accept machine-read translations, such as Google Translate. Your Central SPO office will translate this for you.
- These contracts MUST be uploaded at time of JIT, following the Other Support documents.
Expectations for Reporting In-Kind Resources
- In-kind contributions, e.g. office/laboratory space, equipment, supplies, employees, students.
Paid-Direct Graduate Students or Post Docs, performing research activities in the lab is a resource available in support of the PI or other key personnel.
This must be reported as in-kind contribution in Other Support. If the relationship is solely mentor/mentee, then this is not a resource.
- If the time commitment or dollar value of the in-kind contribution is not readily ascertainable, the recipient must provide reasonable estimates.
Researchers can list zero effort, but must provide the estimated $ value of the in-kind resource. The effort and $ value cannot be both be zero.
The former Other Support Format Page did not collect structured data or allow recipients to provide detail on in-kind contributions.
In-Kind Contributions FAQ Highlights
|If an in-kind contribution, such as technology, chemicals, etc. is intended for use on the project being proposed to NIH in the application, the information must be included as part of the Facilities and Other Resources or Equipment section of the application and does not need to be replicated on Other Support.||If an in-kind contribution is not intended for use on the project being proposed, then the information must be included as part of Other Support. If the in-kind contribution is intended for use on the project being proposed, then information must be included as part of the Facilities and Other Resources or Equipment section of the application and does not need to be replicated on Other Support.||Information on materials received from collaborators must be included in the in-kind contribution section of Other Support, including the source, a summary of the in-kind contribution, and the estimated value. Only resources uniquely available to the researcher must be reported.
|Materials provided within the past 3 years, that are still in use, must be included in Other Support.|
After listing all support, summarize for each individual any potential overlap with the active or pending projects and activities, other positions, affiliations (domestic or foreign), and resources and this application in terms of the science, budget, or an individual’s committed effort.
Certification by Key Investigator
The Other Support PDF must be
after it has been digitally electronically signed by the individual the Other Support is for in order to avoid submission errors. Pasted signatures and wet signatures that are scanned are not allowed. You can use
Provide copies of contracts specific to senior/key-personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support. If they are not in English, recipients must provide translated copies. Per NIH, Google Translate
is an acceptable program to use for translations. Note, the Supporting Documentation should be provided as a PDF following the Other Support form and your Central SPO will do the translation.
At UC San Diego, we are allowing a maximum of 15 days* to obtain, translate, review, and submit the foreign supporting documentation to NIH, via eRA Commons.
Note, when close to NIH’s fiscal year-end, this timeline may be decreased due to NIH's reduced timeline for these required documents.