Late Submission Policy for Reviewers

Depending on what type of NIH Reviewer you are determines which Late Submission Policy you can follow. Please use this handy chart created by NIH CSR to assist you with determining where you or your PI fit.

NIH CSR has a link you can go to that is updated monthly with a list of all Reviewers (PIs) eligible for Continuous Submission. Please go here for this link. 

​NIH Late Policy for a 2-Week Extension for Some Applications  (NOT-OD-15-039)
​NIH Continuous Submission Policy for Some Applications (NOT-OD-18-178) and (NOT-OD-17-042)
​You must be listed as PI or MPI.
​You must be listed as PI or MPI.
​You earn eligibility by serving in a qualifying NIH review meeting occurring 2 months before or after an application due date.  Qualifying NIH Meetings:
  • Study sections
  • Special emphasis panels
  • National advisory councils
  • Boards of scientific counselors
  • Program advisory committees
You earn eligibility in one of two ways: Appointment to a NIH:
  • Study sections
  • National advisory council
  • Board of scientific counselors
  • Program advisory committee
Or Recent Substantial Service (You served as appointed, temporary, or ad hoc reviewer on a qualifying NIH review meeting on at least six different dates in a specific 18 month period that starts each year on Jan 1 and ends June 30 of the following year).
Applies to all activity codes and all types of funding opportunity announcements, EXCEPT for RFAs that specifically opt out — language in Application Due Date field will read “no late applications accepted for this funding opportunity announcement.”
Applies to R01, R21 or R34 applications with standard due dates only.
Applications to all other activity codes may be submitted late, but they follow the guidelines and submission deadlines in the NIH Late Policy (see left).
You Must Submit a Cover Letter with your application that explains your service.You Must Submit a Cover Letter with your application that explains your service.
You must submit eligible applications within two weeks of the application due date. Example: If the application is due on February 5, 2019, the late application must be received, error-free, no later than February 19, 2019.
​You can submit eligible applications at any time, but your application will be assigned a council round based on the receipt intervals described in NIH Guide Notices listed above. Example:
If the application is due on February 5, 2019, it may be submitted and assigned to October 2019 council if it is received, error-free, by April 16, 2019.
Your application is processed and assigned for review following the same guidelines and procedures as applications received for the actual due date.
Your application may be assigned to a study section or special emphasis panel — at the discretion of review staff.