Planning and Space Management

UCSD Health Sciences is a $2 billion dollar plus organization encompassing 16 departments, 2 professional schools (School of Medicine and School of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions.  The Physical Resource Management & Capital Asset Strategies ("PRMCAS") team is responsible for space, capital, and core research facilities management and planning.  We providing strategic, analytical, and decision-support to the UC San Diego Vice Chancellor of Health Sciences (VCHS) and senior management, with regard to research and instructional space both on and off campus.

Space Dashboards provide information by building, department or PI regarding square footage and funding.

Capital Program Development & Facilities Management

  • Provides leadership in programming new buildings and future buildings.
  • Responsible for $3M annual renovation budget including budget review and approval for renovations and capital equipment purchases as well as business plan and pro forma review and approval for facilities related initiatives.
  • Determines the need for capital projects, identifies funding, plans occupancy, monitors construction and renovation projects, and facilitates relocations within VCHS research and educational facilities.
  • Acts as VCHS liaison in regard to planning, design and construction, and project management for minor and major capital projects supporting research and instructional needs.
  • Provides asset management, facility renewal needs assessments, and short- and long-term planning related to research and educational space needs.
Space Planning & Management

  • Provides leadership and guidance on research and administrative space planning and assignment in approximately 2.8 million gross square feet (GSF) of research and instructional space in 40 buildings across 3 separate campuses and 45 off site leases.
  • Responsible for on-going space management, including major space solutions associated with new projects and their impacts. 
  • Maintains and updates Health Sciences building floor plans and occupancy information via Facilities Information System (FIS), UCSD’s space data and inventory management system.

Leased Space

  • Provides leadership regarding the management of Health Sciences leased space portfolio and its effect on resources such as indirect cost recovery.  Approximately $17M annual leases expenses for over 45 active leases in 320K ASF
  • Administers VCHS "Lease Plan" program (28 leases, $8M annual expenses, 182K ASF)
  • Analyzes research grant awards to confirm financial viability of proposed space and off-site leases.
  • Tracks incremental Indirect Costs (IDC) generated by Federal, State, and Private research grants used to pay for operations and maintenance, and debt services for Garamendi and non-Garamendi buildings and off-site leases.

Affiliate Business Management

  • Affiliate Business Management serves as the primary liaison to 6 affiliate partners and provides relationship management, issue resolution, ensures compliance with terms of each agreement, including serving as a resource for agency funds and providing affiliate access to non-UCSD support staff to UCSD systems.

Core Resources

  • Core Resources is made up of Core Bio Services and Lab Support Services. These two units provide consumables to labs and operate the glass and autoclave services in our buildings.  In addition, they are the VCHS Recharge Resource assisting with financial analystics, rate development, and rate review.