Application Preparation

The HS SPPO Office has created guides and tools to assist departments in preparing internal documents, application packages, and proposal routing. Please be sure to view the Submission Timelines, Minimum Requirements, and Review Priorities to ensure you prepare a complete application and submit it to HS SPPO in a timely manner.

For additional guidance not available on our website, please contact your assigned HS SPPO analyst.

HS SPPO requires the following for a proposal to be considered ready for review as well as to be submitted to the Sponsoring Agency.

​NIH or AHRQ
(UC San Diego is the lead)
​New, Renewal, Resubmission, Supplement
​RPPR (Progress Report), Supplement
​​ePD Record
  • ​Abstract Tab: Internal Comments
​Indicate the ASSIST number
​Indicate the RPPR or application is in eRA Commons
  • Uploaded Attachments Tab
- ​Internal Budget
- Placeholder for Final Proposal
- If applicable:
  • UC/VA Salary Worksheet
  • Salary Waiver
  • PI Exception
  • Subaward Packet(s)
  • Cost Share Documentation
- Internal Budget
- Placeholder for Final Proposal
- If applicable:
  • UC/VA Salary Worksheet
  • Salary Waiver
  • PI Exception
  • Subaward Packet(s)
  • Cost Share Documentation
Proposal Package
Change the status in ASSIST to "Ready for Review" and notify your HS SPPO Analyst
​Route your RPPR or application in eRA Commons to your HS SPPO Analyst

UC San Diego is the Subaward 
OR for Internal Proposals
New, Renewal, Resubmission, Supplement
RPPR (Progress Report), Supplement
​​​ePD Record

  • Abstract Tab: Internal Comments
​Indicate special instructions or requests by Sponsor
​Indicate special instructions or requests by Sponsor
  • ​Administrative Tab
​Indicate sponsor contact and contact information
​Indicate sponsor contact and contact information
  • Uploaded Attachments Tab
​- ​Internal Budget
- Placeholder for Final Proposal
- If applicable:
  • UC/VA Salary Worksheet
  • Salary Waiver
  • PI Exception
  • Subaward Packet(s)
  • Cost Share Documentation
​- ​Internal Budget
- Placeholder for Final Proposal
- If applicable:
  • UC/VA Salary Worksheet
  • Salary Waiver
  • PI Exception
  • Subaward Packet(s)
  • Cost Share Documentation
Proposal Package
Option 1: 
  • PHS Face Page 
  • Statement of Work
  • Budget Form Pages (PHS 398 or 2590)
  • Budget Justification
  • Checklist
Option 2:
  • PHS Face Page
  • Statement of Work
  • Budget Form Pages (R&R Budget)
Option 1: 
  • PHS Face Page 
  • Statement of Work
  • Budget Form Pages (PHS 398 or 2590)
  • Budget Justification
  • Checklist
  • All Personnel Report
Option 2
  • PHS Face Page
  • Statement of Work
  • Budget Form Pages (R&R Budget)

NIH NRSA Fellowships
​New or Resubmission
​RPPR (Progress Report)
​​​​ePD Record*

  • Abstract Tab: Internal Comments
​​Indicate the ASSIST number
N/A
  • Uploaded Attachments Tab
​​- NIH NRSA Budget Workbook
- NIH Fellowship Assurance Form 
- Placeholder for Final Proposal
​​N/A
Proposal Package
​Change the status in ASSIST to "Ready for Review" and notify your HS SPPO Analyst
​​Route your RPPR in eRA Commons to your HS SPPO Analyst
​Email
​N/A
​​​Internal Budget and/or Updated NIH NRSA Budget Workbook
*Fellowship NIH NRSA RPPRs are not entered into ePD.