Per NIH policy, institutions have the ability to reject and resubmit corrected/changed applications. This can be done, up to two business days after submission of the application, but prior to the actual deadline. HS SPPO will reject and resubmit for the following reasons:
To address errors in the Grants.gov submission process that have stopped the application from reaching eRA Commons and NIH. Errors must always be addressed.
- With ASSIST applications, most errors are discovered prior to submission of the application when the application is validated, but some system errors will still only be caught after submission through the system. These must be addressed as well in order to have a successful submission.
- If the assembled PDF of the submitted application in eRA Commons does not accurately reflect the submitted application package due to system issues with eRA Commons, ASSIST, or Grants.gov. If this occurs, departments should work with their HS SPPO Analyst to reject and resubmit a changed/corrected application to NIH. In these types of cases, HS SPPO requires a cover letter, from the PI, explaining why there is a need for the rejection and resubmission of the submitted application.
Please note, the eRA Commons system retains copies of all submitted application packages, including versions that have been rejected and resubmitted, thus HS SPPO highly recommends that applications are only rejected and resubmitted if it is absolutely necessary for a successful review.
Once the application viewing window has closed and/or the deadline has passed, the application then moves on to the Division of Receipt and Referral at the Center for Scientific Review (CSR). When this occurs, the eRA Service Desk can no longer assist with changes to the submitted application. You do have the option of contacting the assigned Scientific Review Officer (SRO) to your application for advice and guidance. However, NIH does have a strict policy on Post-Submission Application Materials and the Principal Investigator will need to decide whether they want to allow their application to go forward or if they need to withdraw it and submit it at a later date.