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UC/VA Appointments

Many Health Sciences Principal Investigators have a Joint UC/VA Appointment. A Joint UC/VA Appointment allows faculty members to have an appointment at the University and at the VA hospital. These appointments are represented in 8ths which are indicative of the number of hours a week at each institution. The maximum number of hours these dual appointees can work a week is 60 hours. The investigator's total percentage of time available for research is based on the number of 8ths and UCSD clinical and departmental commitments. At no point can the total percentage of paid time between the two organizations exceed 150% or 60 hours a week. In addition, no time at a single organization can exceed 100% or 40 hours.

Faculty with joint UC/VA appointments may submit application proposals through either UCSD or the Veteran's Medical Research Foundation (VMRF). The determination of which institution should submit the proposal is based upon the "preponderance of research." This is determined by budgeted salaries. If 50% or more of budgeted proposal salaries will be "earned" in VA space, then the preponderance of research will be in VA space and VMRF will submit the proposal application. If less than 50% of the activities will be conducted in VA space, then UCSD will submit the proposal. Please take note of the following exceptions to this guidance:

  • Career awards and training grants, funded by NIH or any other agency, must be submitted through UCSD, even if the preponderance of research is at the VA.
  • Multi-project applications (PPGs) may require subcontracts to the non-submitting organization.
  • Multiple-PI applications are to be submitted by the organization where the contact PI will primarily carry out his or her research. A sub-award will be issued out to the PI who will be performing a majority of the work at the VA.
UCSD policy requires salary to be budgeted for all PI effort, no matter how small the effort, for all funding agencies. Unbudgeted effort greater than 5% requires cost sharing documentation. VA salary and time should never be used for cost sharing on applications. See Salary/Effort Concerns for Additional Information.