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Submission Timelines

The Health Sciences Sponsored Project Pre-award Office prides itself on providing complete and timely proposal review services to our PIs. To assist us in this mission, the HS SPPO Office requests your support by providing us with all proposals and supporting proposal documentation ten (10) business days prior to the posted agency deadline. While the HS SPPO Office prefers ten (10) full business days to review your proposal, there are final receipt deadlines in which we must have them by, in order to ensure timely submission. The timeline below provides information on those days. (Exception: Multi-Project Grants requires twenty (20) business days to review)

Please note: when a standard NIH submission date falls on a weekend or a Federal Holiday, the application deadline is automatically extended to the next business day. Moreover, please note, in order to receive a Final Review you must have the final application ready for submission no later than 7:59 AM on the day it is due. During a Final Review, HS SPPO will only re-review any suggested corrections from the previous review. If the final application package is ready to submit on or after 8:00 AM, then it will be submitted as is, with no Final Review

Notice of Timely Submission of Proposals Policy

For electronic proposals (Kuali Research (KR) System-to-System (S2S), ASSIST, or eRA Commons), the following timelines apply to determine the type of review the application will receive:
​Full Review
​Cursory Review 
​As-Is 
​10 - 5 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
​4-2 Business Days Before Deadline Due Date. Must be received by 4:30 pm. 
​1 Business Day thru Day of Deadline Due Date. Must be received by 4:30 pm.
Note: ​Anything received after 4:30 pm on the 5th Business Day prior to the deadline due date, will fall into the Cursory category.
​Note: ​Anything received after 4:30 pm on the 3rd Business Day prior to the deadline due date, will fall into the As-Is category.
​Note: As-Is Submissions do not receive a review.
​A Full Review follows our Review Priorities (formerly known as our Critical Points of Review).
​A Cursory Review receives a review of the IDC Calculation, SF424 R&R Cover, and possible errors &/or warnings.
​Submitted, without a review of any documents or possible errors &/or warnings.

For Sub-Awards, Paper Proposals and Paper Supplements, the following timelines apply to determine the type of review the application will receive:

Full Review
​Cursory Review 
​As-Is
​​10-3 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
​2-1 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
​Day of Deadline Due Date. Must be received by 4:30 pm.
​Note: ​Anything received after
4:30 pm on the 3rd Business Day prior to the deadline due date, will fall into the Cursory category.
​​Note: ​Anything received after
4:30 pm on the 1st Business Day prior to the deadline due date, will fall into the As-Is category.
​​Note: As-Is Submissions do not receive a review.
A Full Review follows our Review Priorities (formerly known as our Critical Points of Review).
​​A Cursory Review receives a review of the IDC calculation and PHS 398 or 2590 Face Page.
Submitted "As-Is", without a review of any documents or possible errors &/or warnings.


MULTI-PROJECT GRANTS
To allow sufficient time for a full application review in ASSIST (later will be live in KR as S2S), the HS SPPO Office requests a draft application, along with internal forms and internal budgets, a minimum of (20) business days prior to the posted due date.
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