Submission Timelines

The Health Sciences Sponsored Project Pre-award Office prides itself on providing complete and timely proposal review services to our PIs. To assist us in this mission, the HS SPPO Office requests your support by providing us with all proposals and supporting proposal documentation ten (10) business days prior to the posted agency deadline. While the HS SPPO Office prefers ten (10) full business days to review your proposal, there are final receipt deadlines in which we must have them by, in order to ensure timely submission. The timeline below provides information on those days. (Exception: Multi-Project Grants requires twenty (20) business days to review)

Please note: when a standard NIH submission date falls on a weekend or a Federal Holiday, the application deadline is automatically extended to the next business day. Moreover, please note, in order to receive a Final Review you must have the final application ready for submission no later than 7:59 AM on the day it is due. During a Final Review, HS SPPO will only re-review any suggested corrections from the previous review. If the final application package is ready to submit on or after 8:00 AM, then it will be submitted as is, with no Final Review

Notice of Timely Submission of Proposals Policy

For electronic proposals, the following timelines apply to determine the type of review the application will receive:
​Full Review
​Cursory Review 
​As-Is 
​10 - 5 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
​4-3 Business Days Before Deadline Due Date. Must be received by 4:30 pm. 
​2 Business Days thru Day of Deadline Due Date. Must be received by 4:30 pm.
Note: ​Anything received after 4:30 pm on the 5th Business Day prior to the deadline due date, will fall into the Cursory category.
​Note: ​Anything received after 4:30 pm on the 3rd Business Day prior to the deadline due date, will fall into the As-Is category.
​Note: As-Is Submissions do not receive a review.
​A Full Review follows our Review Priorities (formerly known as our Critical Points of Review).
​A Cursory Review receives a review of the IDC Calculation, SF424 R&R Face Page, and possible errors &/or warnings.
​Submitted, without a review of any documents or possible errors &/or warnings.

For Sub-Awards, paper proposals and paper supplements, the following timelines apply to determine the type of review the application will receive:

Full Review
​Cursory Review 
​As-Is
​​10-3 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
​2-1 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
​Day of Deadline Due Date. Must be received by 4:30 pm.
​Note: ​Anything received after
4:30 pm on the 3rd Business Day prior to the deadline due date, will fall into the Cursory category.
​​Note: ​Anything received after
4:30 pm on the 1st Business Day prior to the deadline due date, will fall into the As-Is category.
​​Note: As-Is Submissions do not receive a review.
A Full Review follows our Review Priorities (formerly known as our Critical Points of Review).
​​A Cursory Review receives a review of the IDC calculation and PHS 398 or 2590 Face Page.
Submitted "As-Is", without a review of any documents or possible errors &/or warnings.


MULTI-PROJECT GRANTS
To allow sufficient time for a full application review in ASSIST, the HS SPPO Office requests a draft application, along with internal forms and internal budgets, a minimum of (20) business days prior to the posted due date.

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May Submission Timeline

Review Type &
HS SPPO Submission Timeline
May 7, 2019
*Due dates affected by Holiday Closure**
May 25 2019
Due to the due date falling on a Saturday, and the following Monday is a Federal Holiday, the due date is extended to
May 28, 2019

​Full Review 
Due to HS SPPO 
10 - 5 Business Days Prior to 
NIH Deadline
​04/23/2019 - 04/30/2019
​05/13/2019 - 05/25/2019
Full Review: All internal documents and draft application package received is due to HS SPPO before 4:30 pm
Cursory Review 
Due to HS SPPO
4-3 Business Days Prior to 
NIH Deadline
​05/01/2019 - 05/02/2019
05/21/2019 - 05/22/2019

​Cursory Review:  ​​Final proposal ready for submission, except for
science is due to HS SPPO before 4:30 pm
​As Is (No Review) 
Due to HS SPPO 
2 Business Days through  Day of NIH Deadline
​05/03/2019 - 05/07/2019
​05/23/2019 - 05/28/2019

 As Is: ​​Final proposal ready for submission, including science, and all signatures is due to HS SPPO before 4:30 pm

June Submission Timeline

Review Type & 
HSSPPO Submission Timeline
June 5, 2019
June 12, 2019
June 16, 2019
Due to the due date falling on a Sunday, the due date is extended to June 17, 2019
​Full Review 
Due to HS SPPO 
10 - 5 Business Days Prior to NIH Deadline
05/21/2019 - 05/29/2019
05/29/2019 - 06/05/2019
06/11/2019 - 06/08/2019
 
​ ​Full Review: All internal documents and draft application package received is 
due to HS SPPO before 4:30 pm

Cursory Review 
Due to HS SPPO
4-3 Business Days Prior 
to NIH Deadline
​05/30/2019 - 05/31/2019
06/06/2019 - 06/07/2019
06/19/19 - 06/20/2019

Cursory Review:  ​​Final proposal ready for submission, except for science is
due to HS SPPO before 4:30 pm
​As Is (No Review) 
Due to HS SPPO 
2 Business Days through  Day of NIH Deadline
​06/03/2019 - 06/05/2019
06/10/2019 - 06/12/2019
​06/21/2019 - 06/25/2019
​ As Is: ​​Final proposal ready for submission, including science, and all signatures is due to HS SPPO before 4:30 pm

July Submission Timeline

Review Type & 
HS SPPO Submission Timeline
July 5, 2019
July 12, 2019​July 16, 2019

​Full Review 
Due to HS SPPO 
10 - 5 Business Days Prior to NIH Deadline
06/20/2019 - 06/27/2019
06/27/2019 - 07/07/2019
07/01/2019 - 07/07/2019

​ ​Full Review: All internal documents and draft application package received is 
due to HS SPPO before 4:30 pm

Cursory Review 
Due to HS SPPO
4-3 Business Days Prior 
to NIH Deadline
06/28/2019 - 07/01/2019
07/08/2019 - 07/09/2019
07/10/19 - 07/11/2019

Cursory Review:  ​​Final proposal ready for submission, except for science is
due to HS SPPO before 4:30 pm
​As Is (No Review) 
Due to HS SPPO 
2 Business Days through  Day of NIH Deadline
​07/02/2019 - 07/05/2019
07/10/2019 - 07/12/2019
07/12/2019 - 07/16/2019
​ As Is: ​​Final proposal ready for submission, including science, and all signatures is due to HS SPPO before 4:30 pm