Submission Timelines

The Health Sciences Sponsored Project Pre-award Office prides itself on providing complete and timely proposal review services to our PIs. To assist us in this mission, the HS SPPO requests your support and assistance by providing us with all proposals and supporting proposal documentation 10 working days prior to the posted agency deadline.

Please see the Multi-Project Grants section on the Application Preparation page for additional information on multi-project proposals.

Please note: when a standard NIH submission date falls on a weekend or a Federal Holiday, the application deadline is automatically extended to the next business day.

Notice of Timely Submission of Proposals Policy

The HS SPPO's submission timelines will apply to deadlines on or after July 1st, 2016. Due to short staff, the submission timelines will reflect the central office's hours of business from 8am to 4:30pm. Please see below for details:

For electronic proposals, the following
timelines apply to determine the type of review the application will receive:

  • Full ReviewIf the proposal is received five (5) business days prior to  the deadline  BEFORE 4:30pm, it will receive a full review.
  • Cursory Review: If the proposal is received five (5) business days prior to  the deadline  AFTER 4:30pm, it will receive ONLY a cursory review before submission. The IDC calculation, SF424 R&R Face Page as well as all possible errors and/or warnings will be reviewed.
  • AS-IS Review: If the proposal is received three (3) business day prior to the deadline, AFTER 4:30pm, it will be submitted as-is without a review.

 

For paper proposals (including sub-awards and paper supplements), the following timelines apply to determine the type of review the application will receive:

  • Full Review: If the proposal is received three  (3) business days prior to  the deadline  BEFORE 4:30pm, it will receive a full review.
  • Cursory Review: If the proposal is received three  (3) business days prior to the deadline AFTER 4:30pm, it will receive ONLY a cursory review before submission. The IDC calculation and PHS 398 or 2590 Face Page will be reviewed. 
  • AS-IS Review: If the proposal is received one (1) business day prior to the deadline, AFTER 4:30pm, it will be submitted as-is without a review.

+ Expand

July Submission Timeline

​Deadline
July 5, 2018
July 12, 2018​July 16, 2018​
Required Action:
June 20, 2018
June 27, 2018
June 29, 2018
​​Full Review =
10 Business Days
​ ​ ​ ​All internal documents and draft application package received at HS SPPO.
Required Action:
​June 27, 2018
July 5, 2018
​July 9, 2018
Cursory Review
5 Business Days
​ ​ ​ ​​Final proposal ready for submission, except for science is due AFTER 4:30 PM.
Required Action:
​June 29, 2018
​July 9, 2018
July 11, 2018
​As Is (No Review)​ =
3 Business Days
​ ​​Final proposal ready for submission, including science and all signatures
due AFTER 4:30 PM.

June Submission Timeline

​Deadline
June 5, 2018
June 12, 2018​June 16, 2018​
Required Action:
​May 21, 2018
​May 25, 2018
June 4, 2018
​​Full Review =
10 Business Days
​ ​ ​ ​All internal documents and draft application package received at HS SPPO.
Required Action:
​May 29, 2018
 June 5, 2018
June 11, 2018
Cursory Review =
5 Business Days
​ ​ ​ ​​Final proposal ready for submission, except for science is due AFTER 4:30 PM.
Required Action:
​May 31, 2018
​June 7, 2018
​June 13, 2018
​As Is (No Review)​ =
3 Business Days
​ ​​Final proposal ready for submission, including science and all signatures
due AFTER 4:30 PM.

May Submission Timeline

Deadline
May 7, 2018
May 25, 2018
Required Action:
April 23, 2018
May 11, 2018
Full Review =
10 Business Days
All internal documents and draft application package received at HS SPPO.
Required Action:
April 30, 2018
 May 18, 2018
Cursory Review =
5 Business Days
Final proposal ready for submission, except for science is due AFTER 4:30 PM.
Required Action:
May 2, 2018
May 22, 2018
As Is (No Review) =
3 Business Days
Final proposal ready for submission, including science and all signatures
due AFTER 4:30 PM.