Submission Timelines

The Health Sciences Sponsored Project Pre-award Office prides itself on providing complete and timely proposal review services to our PIs. To assist us in this mission, the HS SPPO Office requests your support by providing us with all proposals and supporting proposal documentation ten (10) business days prior to the posted agency deadline. While the HS SPPO Office prefers ten (10) full business days to review your proposal, there are final receipt deadlines in which we must have them by, in order to ensure timely submission. The timeline below provides information on those days. (Exception: Multi-Project Grants required twenty (20) business days to review)

Please note: when a standard NIH submission date falls on a weekend or a Federal Holiday, the application deadline is automatically extended to the next business day.

Notice of Timely Submission of Proposals Policy

For electronic proposals, the following timelines apply to determine the type of review the application will receive:
​Full Review
​Cursory Review 
​As-Is 
​10 - 5 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
​4-3 Business Days Before Deadline Due Date. Must be received by 4:30 pm. 
​2 Business Days thru Day of Deadline Due Date. Must be received by 4:30 pm.
Note: ​Anything received after 4:30 pm on the 5th Business Day prior to the deadline due date,will fall into the Cursory category.
​Note: ​Anything received after 4:30 pm on the 3rd Business Day prior to the deadline due date, will fall into the As-Is category.
​Note: As-Is Submissions do not receive a review.
​A Full Review follows our Review Priorities (formerly known as our Critical Points of Review).
​A Cursory Review receives a review of the IDC Calculation, SF424 R&R Face Page, and possible errors &/or warnings.
​Submitted, without a review of any documents or possible errors &/or warnings.

For Sub-Awards, paper proposals and paper supplements, the following timelines apply to determine the type of review the application will receive:

Full Review
​Cursory Review 
​As-Is
​​10-3 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
​2-1 Business Days Before Deadline Due Date. Must be received by 4:30 pm.
​Day of Deadline Due Date. Must be received by 4:30 pm.
​Note: ​Anything received after
4:30 pm on the 3rd Business Day prior to the deadline due date, will fall into the Cursory category.
​​Note: ​Anything received after
4:30 pm on the 1st Business Day prior to the deadline due date, will fall into the As-Is category.
​​Note: As-Is Submissions do not receive a review.
A Full Review follows our Review Priorities (formerly known as our Critical Points of Review).
​​A Cursory Review receives a review of the IDC calculation and PHS 398 or 2590 Face Page.
Submitted "As-Is", without a review of any documents or possible errors &/or warnings.


MULTI-PROJECT GRANTS
To allow sufficient time for a full application review in ASSIST, the HS SPPO Office requests a draft application, along with internal forms and internal budgets, a minimum of (20) business days prior to the posted due date.

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September Submission Timeline

Review Type &
HS SPPO Submission Timeline
September 7, 2018
Septermber 25, 2018​
​Full Review 
Due to HS SPPO 
10 - 5 Business Days Prior to 
NIH Deadline
​8/23/2018 - 8/30/2018
​9/11/2018 - 9/18/18
Full Review: All internal documents and draft application package received is due to HS SPPO before 4:30 pm
Cursory Review 
Due to HS SPPO
4-3 Business Days Prior to 
NIH Deadline
​8/31/2018 - 9/04/2018
9/19/2018 - 9/20/2018

​Curosry Review:  ​​Final proposal ready for submission, except for
science is due to HS SPPO before 4:30 pm
​As Is (No Review) 
Due to HS SPPO 
2 Business Days through  Day of NIH Deadline
​9/05/2018 - 9/07/2018
​9/21/2018 - 9/25/2018

 As Is: ​​Final proposal ready for submission, including science, and all signatures is due to HS SPPO before 4:30 pm

October Submission Timeline

Review Type & 
HSSPPO Submission Timeline
October  5, 2018
October  12, 2018​October  16, 2018​
​Full Review 
Due to HS SPPO 
10 - 5 Business Days Prior to NIH Deadline
9/21/2018 - 9/28/2018
9/28/2018 - 10/05/2018
10/02/2018 - 10/09/2018

​ ​Full Review: All internal documents and draft application package received is 
due to HS SPPO before 4:30 pm

Cursory Review 
Due to HS SPPO
4-3 Business Days Prior 
to NIH Deadline
​10/01/2018 - 10/02/2018
10/08/2018 - 10/09/2018 
10/10/2018 - 10/11/2018

Curosry Review:  ​​Final proposal ready for submission, except for science is
due to HS SPPO before 4:30 pm
​As Is (No Review) 
Due to HS SPPO 
2 Business Days through  Day of NIH Deadline
​10/03/2018 - 10/05/2018
10/10/2018 - 10/12/2018
​10/12/2018 - 10/16/2018
​ As Is: ​​Final proposal ready for submission, including science, and all signatures is due to HS SPPO before 4:30 pm

November Submission Timeline

Review Type & 
HS SPPO Submission Timeline
November 5, 2018
November 12, 2018​November 16, 2018​
​Full Review 
Due to HS SPPO 
10 - 5 Business Days Prior to NIH Deadline
10/22/2018 - 10/29/2018
10/29/2018 - 11/05/2018
11/01/2018 - 11/08/2018

​ ​Full Review: All internal documents and draft application package received is 
due to HS SPPO before 4:30 pm

Cursory Review 
Due to HS SPPO
4-3 Business Days Prior 
to NIH Deadline
​10/30/2018 - 10/31/2018
 11/06/2018 - 11/07/2018
11/09/2018 - 11/13/2018

Curosry Review:  ​​Final proposal ready for submission, except for science is
due to HS SPPO before 4:30 pm
​As Is (No Review) 
Due to HS SPPO 
2 Business Days through  Day of NIH Deadline
​11/01/2018 - 11/05/2018
11/08/2018 - 11/12/2018
11/14/2018 - 11/16/2018
​ As Is: ​​Final proposal ready for submission, including science, and all signatures is due to HS SPPO before 4:30 pm