News & Updates

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December 11, 2019 - HS SPPO Holiday Closure Dates

Dear Department Contacts:
During the holiday season, the Health Sciences Sponsored Project Pre-Award Office will be closed from December 23, 2019 through January 1, 2020, reopening on January 2, 2020.
Please use the following proposal timeline for proposals due in early January 2020. If you have a proposal due in late December, please contact your HS SPPO Analyst to discuss the proposal timeline for that specific proposal.
NIH Non-SNAP Progress Reports (RPPR) due January 1st:
If you are working on a progress report with a budget component, please prepare the RPPR for review and route to your HS SPPO Analyst by December 13th for submission prior to December 20th.
AIDS and AIDS-Related Application Proposals due January 7th:
Complete review copies of AIDS and AIDS-Related Application proposals should be received by HS SPPO no later than December 19th (it is okay to exclude the science sections at this stage of the proposal review). The finalized, ready to submit (as-is without a review) version of the proposal should be received no later than January 3rd before 4:30 pm. Please refer to the HS SPPO webpage, for more information on Submission Timelines. 
Please feel free to contact me with any questions.
Thank you & Happy Holidays,
Erika Wilson
Senior Director, HS SPPO

December 10, 2019 - Information on EPD/Coeus to Kuali Research Service Transition

Dear Department Research Administrator,

The purpose of this notice is to provide you with important dates, information and necessary action steps required to ensure a smooth and successful transition from Electronic Proposal Development (EPD), Coeus Institute Proposal (IP) and Award to Kuali Research (KR).  

What are the steps for migrating from EPD/Coeus to KR?

  • EPD OFFLINE: As of 12PM on Tuesday, January 14, 2020 EPD/Coeus will go offline, at which time you have view only access to the system.  Please mark your calendar accordingly.
  • KR GO LIVE: As of 7AM on Tuesday, January 21, 2020 the new Kuali Research System will be live.
  • MIGRATION: Between 12PM on Tuesday, January 14th – 7AM on Tuesday, January 21st all EPD/Coeus IP and Award records will be migrated from EPD/Coeus to Kuali Research.
    • To ensure smooth transition no proposals can be in routing (a.k.a "Approval In Progress") as of 12PM on Tuesday, January 14, 2020.
    • To prevent EPD proposal records from routing during this time please do one of the following:
      • For EPD records already "Approval In Progress" complete the record, obtain approvals and have SPO finalize the record and mark as "Submitted" BEFORE 12PM on Tuesday, January 14th.
      • For EPD records created BEFORE 12PM on Tuesday, January 14th do not route and leave proposal as "In Progress."  Proposals can be finalized in KR after 7AM on Tuesday, January 21st.
    • Any proposals remaining as "Approval In Progress" AFTER 12PM on Tuesday, January 14th will be returned to the departments and marked as "In Progress."  These records will then need to be finalized in KR after 7AM on Tuesday, January 21st.
    • Please click on the "EPD Approval In Progress Report" to view the list of proposal records that need to be finalized. (Log into the reporting environment with your Active Directory credentials (i.e. what you use for MS Outlook)

What if my proposal is due during the transition period?\


  • If your sponsor deadline occurs between January 14th and January 21st, create the proposal record in EPD, but do not route the proposal (leave as "In Progress").  NOTE: All proposals must be created in EPD BEFORE 12PM on January 14th.
  • Beginning 7AM Tuesday, January 21st, you will be able to complete and route the proposal in KR.
  • If your sponsor deadline occurs after January 21st you must create and complete a KR record. 
  • During the transition, please continue to work closely with your SPO contact to ensure your proposal is transmitted to the sponsor by the deadline. 


What about training?

Have additional questions? Please contact:  

Thank you,
On behalf of the Enterprise Systems Renewal (ESR) Kuali Research
Research Information Services (RIS) Advisory Group

HS SPPO Newsletter Issue 2, Vol. 1

HS SPPO Newsletter Issue 1, Vol. 1

NEW PHS (Public Health Services) Conflict of Interest (COI) FORMS (6/2019)

The PHS COI Form has been updated!  Please start to use this new form immediately!

Per Jenifer Ford, the COI Office has updated the language on the PHS (Public Health Services) form and PHS supplement form to clarify the obligation for investigators to disclose their interests with Foreign Entities (including a Foreign University or a Foreign Government). This update is due to the federal government's focus on foreign engagement. The revised COI language will also be in the future Kuali COI system as well . 

For PHS projects (such as NIH, AHRQ, and NIH flow-through), continue to submit the PHS form at time of proposal.  Make sure you use the form with the date of 6/2019 in the footer.   If necessary, the COI team will request the supplement at time of award directly to the investigator(s). Forms are submitted to

For your convenience, the forms have been attached to this email as well as here are the links from their website:

June 4, 2019 - New Benefit Rates in Sponsored Research Proposals

University of California San Diego

                                                   June 4, 2019


SUBJECT: New Benefit Rates in Sponsored Research Proposals

UC San Diego is taking all necessary steps to prepare for a UC-wide transition to a new rate structure for personnel benefits that locally will be effective for budgeting purposes starting July 1, 2019.   These new rates, Composite Benefit Rates (CBRs), are a part of UC Path, a unified UC-wide payroll system.  The CBRs cover the employer share of fringe benefits costs, and represent pooled rates set as a percentage of eligible salary.  While the distribution of university and contract and grant personnel benefit costs are changing, the transition to CBRs does not affect the mechanism by which individual employees pay for their benefits or the amount that individual employees pay. 

As communicated earlier this year, and as part of the 2019/20 campus budget development, departments have already incorporated the CBR rates in their planning budgets effective July 1, 2019.  Now is the time for
investigators to begin incorporating the new rates in all sponsored research proposal budgets.   

The link to planning CBRs and other information is provided at the end of this notice. 

The transition to budgeting, and subsequent charging, with CBRs will streamline?and standardize fringe benefits budgeting as well as eliminate the significant financial variability that now exists between budgeted rates and actual charges.  CBRs will also provide a simplified and predictable method for multi-year budgeting across all contract and grant budgets. 

Sponsored Research Proposal Budgets:
  • Starting July 1, 2019, all proposed budgets prepared for sponsored research opportunities must incorporate the planning CBRs for the assigned research personnel in applications with deadlines of July 1, 2019 or later. 
  • Future awards that are made against proposals submitted prior to June 30, 2019, or existing awards that do not allow adjustments in budgeting for the new CBR rates, may be impacted.  Grant holders who may experience material negative impact that cannot be mitigated should discuss potential one-time support with their academic leadership. Academic VCs will, in turn, contact the campus budget office if they cannot mitigate within their portfolio.
  • SIO has already implemented the use of the proposed CBR planning rates for their sponsored research applications. 
If you have any questions, please refer to or email

 Sandra A. Brown
 Vice Chancellor for Research

 Pierre Ouillet
Chief Financial Officer 

April 17, 2019 - NOT-OD-19-099: Guidance on Salary Limitation for Grants & Cooperative Agreements FY 2019

January 25, 2019 - New Federal Requirements: Why you MUST disclose all foreign engagements and what this means for you

January 23, 2019 - New Validations for HSS Form When Completing an RPPR

January 22, 2019 - New 2-Step Submission Process for RPPRs with Inclusion Enrollment Data

January 14, 2019 - New Director of Graduate Student Financial Support

December 21, 2018 - Letter for New NIH Training Grants Application Requirement

November 27, 2018 - Notice of Fiscal Policies in Effect for FY 2019

November 27, 2018 - NRSA stipend levels for FY 2019

July 28, 2018 - IMPORTANT REMINDER - Monday, July 2, 2018 - FELLOWSHIPS entered in EPD

June 26, 2018 - ePD Record Submission Reminder Co-Investigators

June 20, 2018 - IMPORTANT - PLEASE READ: Fellowship Proposals in EPD

June 8, 2018 - HS SPPO & OCGA Announcements

2nd Annual OCGA Open House and Bootcamp Training

Enterprise Systems Renewal (ESR &) COI Module Update

April 4, 2018 - OCGA Announcements

March 9, 2018 - Increase in Executive Level II Salary Cap for FY 2018

November 13, 2017 - Changes to Research Indirect Cost Rates

February 2, 2017 - VA MOUs Reminder

September 20, 2016 - FW: OCGA Reminders about ePD "Approval in Progress" status and completion of Compliance Approvals: Impact on Awards

June 27, 2016 – June Newsletter

October 22, 2015 - October Newsletter

HS SPPO Has a New Website!

July 1, 2012 - Salary Limitation from Federal Awards

February 27, 2012 - Career Development (K) Award Applications requiring a PI Exception