|Voluntary/Non-Salaried Faculty File Preparation
|Facilitate new appointment/reappointment/separation process for non-salaried/voluntary faculty appointments. Issue call for materials, collect and synthesize materials. Monitor appointment end dates.
|At least 90 days; start date will be first day of the following month after appointmetn approval.
|Process e-verify requests and notify appropriate parties.
|Provide guidance and support of leave of absence requests for faculty, academics and scholars. Support the completion of required documents and process leave paperwork in addition to FMLA paperwork coordination with the HR Benefits unit.
(note: MSP staff physician leaves are managed by HR)
|At least 30 days advance notice.
|Leaves (Professional Development/ Sabbatical)
|Provide guidance and support of leave processes and policies. Support the completion of required documents. Remind employee of 90-day deliverable timeline upon return from sabbatical.
|At least 60 days advance notice.
|Process appropriate separation paperwork (excluding issuance of layoff notice and exit interviews) and facilitate separation of the employee in the payroll system to generate final paycheck. Provide COBRA packet and other resources. Address general separation questions.
|At least 2 weeks advance notice.
|Prepare onboarding packet and complete hire bundle in the payroll system and establish e-mail account. Coordinate time for onboarding with employee. Provide guidance in the completion of required forms and additional employment information (overview of benefits, required training, campus resources). Address general inquiries.
|Internally dependent on candidate's start date.
|MSP Staff Physician Contract Preparation
|Prepare, process and implement MSP Staff Physician contract for candidate based on information provided by department. Monitor contract end dates and facilitate renewal as needed. Ensure contract includes all required documents and provide support for routing for signatures via DocuSign.
|At least 45 days advance notice.
|Layoff/Reduction in Time (Voluntary, Involuntary)
|Provide guidance and support during the layoff/reduction in time process. Prepare required documents and justification in consultation with the department. Submit to central office for review/endorsement/approval.
|All Voluntary - 1 week prior to VC submission.
Voluntary eff. first of month - three weeks prior to effective date.
All other voluntary - no later than 25th of previous month.
All Involuntary/Layoff - 45 days (Academics), 105 days (non-Senate faculty).