From: UCSD Pediatrics
Sent: Friday, September 25, 2020
12:03 PM
To: _DOP_Department (A-Z)
Subject: NEWS FLASH: Teleworking
Agreement Reminder
Importance: High
Department of Pediatrics NEWS FLASH |
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Reminder:
Teleworking Agreement |
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Many
of us are still working in our home environments in response to the COVID-19
pandemic. As
a reminder, those teleworking signed a Teleworking Agreement which states: “We agree to use University-owned
equipment, records, and materials for purposes of University business only,
and to protect them against unauthorized or accidental access, use, modification,
destruction, loss, theft, or disclosure. Incidental personal use is not
permitted to interfere with the use of the equipment for University business.
The employee will implement steps for good information security in the
alternate workplace setting, and will check with his/her supervisor when
security matters are an issue. The employee further agrees to report to the
supervisor instances of loss, damage, or unauthorized access at the earliest
opportunity.” Telecommuting:
Employees
working from alternate locations should: 1.
Password protect Zoom meetings. Effective Sunday, September 27, 2020, all Zoom meetings
will require a passcode. Learn more about Zoom passcodes and
privacy on
Pulse. 2.
Ensure
sensitive conversations cannot be overheard or work observed by unauthorized
persons in the alternate work location. 3.
Refrain
from having hard copy sensitive University records at remote locations.
If you must have sensitive University documents and you have received the
appropriate approval to do so, ensure they are secured in alternate work site
(HIPAA states behind two locks). 4.
Take
extra time to verify identities of collaborators. Verify and double-check
identities, email addresses, or phone numbers prior to disclosing information
to anyone. 5.
Orient
computer screens to reduce the chance of someone looking over your shoulder. 6.
Schedule
deliveries of important University items or documents to campus when UC staff
are present. Review the latest
updates for campus mail service on
Blink and submit a logistics form to designate how your office/lab mail
should be handled. 7.
Additional
tips and good practices can be found on Blink: https://blink.ucsd.edu/technology/file-sharing/remote-work/tips.html More
information relating to recommended privacy practices for UC San Diego
“return to” programs can be found at: https://evc.ucsd.edu/units/privacy/covid-19.html |
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Department of Pediatrics Communications: Debbie Taheri |
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