Director's Message: Summer 2013

Dr. Firestein

VELOS and EPIC Integration

The CTRI biomedical informatics team has been diligently working on the integration between VELOS, the UCSD software program for managing clinical trials, and EPIC, the electronic medical records software used by UCSD Health Systems. This integration will facilitate the transmission of data between the two systems with a seamless and user-friendly interface. I am happy to report that the initial phase of this programming is now complete and fully operational.

“We have made excellent progress in the first phase of the VELOS-EPIC integration” says Tony Koures, PhD, the CTRI IT manager. “We now have the ability to extract patient demographics from EPIC, which assists in VELOS research subject registration and avoids double entries. We have also completed the programming interface that allows researchers to register a study within EPIC and associate participants to that study. Additionally, we have established a mechanism that streamlines billing for clinical trials. This insures Medicare compliance, significantly reduces the number of bills being held and manually reviewed, and limits the need for frequent review of bulk research accounts."

Future work will focus on the transmission of research subject allergies, medications and lab results from EPIC to VELOS to allow Investigators to easily review medical information on each subject. These changes will likely lower the risk of adverse events. Linking EPIC to the eSample module of VELOS to annotate biosamples is also well underway. I look forward to these new additions to VELOS and think the upgrades and integration between VELOS and EPIC accomplished so far is truly impressive. As with many CTRI medical informatics services, they are provided to CTRI investigators free of charge.

KUDOS to our IT team!

Gary S Firestein, MD, Director of CTRI
Professor of Medicine Dean and Associate Vice Chancellor of Translational Medicine

transmed@ucsd.edu
Phone: (858) 822-3824