In the event that on-campus instruction is partially or fully disrupted, your ability to continue your class in the manner that you've planned may be impacted. This guide helps you prepare alternatives for these situations in order to minimize loss of learning time and lessen the impact of a disruption.
To help instructors prepare for teaching remotely during Spring 2020, the Digital Learning Hub (DLH) at the Teaching + Learning Commons, in partnership with Educational Technology Services, will host live Zoom sessions to cover options for remote instruction and other frequently asked questions. The upcoming live Zoom sessions can be accessed using
https://ucsd.zoom.us/my/edtechsupport (no registration required)
Upcoming dates and times:
Communicate with Students Off-Campus
During a potentially disruptive event, it is essential for instructors to establish and maintain open communication lines with students. UC San Diego's
Canvas LMS offers convenient methods of communication with your class:
Posting an Announcement is the fastest way to communicate with your entire class.
Inbox, the Canvas messaging tool, is used to communicate with a course, a group, an individual student, or a group of students.
We suggest you ask your students to update their
notifications settings so that Canvas Announcements and Inbox Conversations are forwarded to their email address.
In addition to enabling class-related communication, you and your students should consider signing up for campus-wide emergency notifications at
The UC San Diego Triton Alert emergency notification system.
Deliver a Lecture Online
Instructors can host online lectures or discussions with their students, either:
Classes are held
on set schedules and times, so students and instructors are online and interacting at the same time.
UC San Diego School of Medicine (SOM) provides lecture capture services via Panopto.
For a virtual, synchronous lecture,
Zoom web conferencing is a great solution. In a Zoom meeting, both instructors and students can share audio, video and screen presentations. There is also an option to record the Zoom session(s), which can be saved and posted to Canvas after the session ends.
- Find a quiet location that is free of distraction. Be sure you have a working web cam, microphone, and headphones.
- Test your audio and video before joining the session by clicking the
Settings icon in the Zoom application and using both the
Zoom's test meeting and try to chat or raise your hand.Test sharing your screen and make sure you are comfortable doing so. Click
Share Screen in Zoom and select if you want to share your entire screen or a specific application. Other participants are able to see the content on your screen and you have the option of clicking
Annotate to make your mouse a laser pointer or drawing on the screen.
- Clicking the
Video tab should automatically show what your camera is capturing. If you are able to see your face, no other action is needed. If you are unable to see your face, click in the area to the right of
Camera and select another input. If you are still unable to see yourface, contact
- Clicking the
Audio tab will allow you to test both your speaker and microphone. Click on both Test Speaker and
Test Mic to ensure they work. If one or both do not work, click in the area to the right of them to select a different device. If you are unable to get either your speaker or microphone to work, contact
- Click on
Chat after you join the session. Students will either ask questions in the
Chat or “raise their hand” in the
Participants screen by using the raise hand icon beside their name.
You can click the down arrow in either window and click
Pop Out to open it in a separate window.
- Monitor the
Chat windows for questions and ask the instructor during scheduled breaks or call out a few students to unmute their microphones and ask themselves. This will be a short period of time, so try to reiterate the question if multiple students are asking something similar.
- Mute any students that are not already and are making noise during instruction. You can do this by hovering over their name in the
Participants window and clicking
- If the instructor wants students to breakout shortly to into small groups, you can do so by clicking
Breakout Rooms. A new window will pop up and you can choose how many groups to set up and assign students either automatically (random) or manually.
We'd ask the instructor to do this before the session because it can take some time to assign students manually.
- Once all students have been assigned to their breakout rooms, click
Open All Rooms. Students will get a prompt to join. When the instructor is ready for everyone to come back together, click
Close All Rooms. Students will get a 60 second countdown on their screen before they return or they can click on screen to join back early.
Lectures and/or discussions are
pre-recorded. Students watch the videos at their own pace.
For a virtual, asynchronous meeting, instructors can choose to
record a lecture or
upload a pre-existing video or audio file in Panopto. If you choose this option, then please email
firstname.lastname@example.org with the filename(s) and course details for posting into Canvas: Course number/title; Date; and Time. Within Panopto, instructors have the ability to edit and enhance their lecture content with embedded media, text resources and checks for understanding.
Recommended Tools for Delivering a Lecture Online
|Record lecture / discussion|
|Record lecture / discussion|
|Host live lecture / discussion|
|Make recordings available on Canvas|
For assistance with this process:
Upload media to a course -
Record live presentation -
Link media to a calendar event -
Provide Access to Course Materials
Students need to have ready access to course information and resources while learning remotely. Canvas allows you to easily upload and organize your online course material.
Collect Student Work Virtually
Canvas enables students to submit Quizzes and Assignments online.
Quizzes allow you to build out, administer, and easily grade assessments online.
Assignments can be both distributed and collected online.
Manage an Online Discussion
Some courses rely on rich, classroom discussion to enhance students' learning and peer engagement. Through Canvas
Discussions, instructors can simulate an in-class discussion in a digital environment.
Grade and Give Feedback
Speedgrader can be used for giving students feedback on any Assignment with an online submission, Quiz, or Graded Discussion.
Each Assignment, Quiz, or Graded Discussion you create in your Canvas course will automatically generate a column in the
- To view the Gradebook, click the Grades link in the left-hand Course Navigation menu.
- To upload scores that you have recorded outside of Canvas, use
this template to
import to the Gradebook.
- Instructors may also use the Canvas gradebook to
excuse a student from an assignment so that it is not included in that student's overall grade calculation.
Students can view their grades and feedback in two ways:
via their submission view if the graded assignment was online (Graded Discussion, Quizzes, and online Assignments)
via the Grades link in Course Navigation
Expert on-demand support is available as you prepare your course for potential disruption.
For help using Canvas or any of the resources above, contact MedEdTech Support: