There are several different forms that need to be completed as part of
the official onboarding of your trainees. This information sheet will
provide you with the documents, where to find them, how to fill them
out, and tell you who wants what hopefully making the process a little
less confusing and easier to navigate: PPS Prepares: BELI CODE 5 is used
for ALL GME trainees.
1. Payroll (PPS) Forms
These forms must be distributed/collected and originals sent to your PPS
preparer (if not you) ASAP. The PPS entry generates an Employee ID
number (EID) and until an EID is issued, NOTHING can happen to set up
your trainees email address, computer or Epic access. Link to access
Payroll Forms:
http://blink.ucsd.edu/sponsor/BFS/divisions/payroll/forms.html
2. Disbursement Forms (NOT for payroll)
This form should be completed faxed for security reasons (fax# and
alternate means of transmission are in the form). This form is required
if the trainee wants reimbursements direct deposited; if not set up,
reimbursements will be mailed.
3. UC RASC Forms
- Statement Concerning Your Employment in a University Position Not
Covered by Social Security
- IMPORTANT: follow the distribution provided in the form
4. Forms to Retain in the Programs Trainee Personnel File
5. Complete it Online (by program coordinator)
6. At Your Service
Introduce and explain At Your Service (AYSO) to your trainees. Once
registered and able to sign on to AYSO, they can set-up, manage/view
payroll and tax information easily, quickly and safely. The following
services are the most common inquiries to OGME:
CAUTION: Trainees benefits are managed through PlanSource, which can be
accessed on the OGME Benefits website. Attempts to view/access benefits
information through AYSO will result in a message informing the employee
they have no health coverage.